AI agents and automations: delegate your repetitive tasks.
30-minute assessment · First use case identified · No commitment
Kael'IA automates your company's documents, CRM, follow-ups, email and reporting with custom AI agents and automations. Less re-keying. Fewer things slipping through the cracks. More time for your teams.
What we automate
The operations Kael'IA can take off your plate
Every company loses hours to the same tasks: re-keying, chasing, sorting, reporting. Here is what our AI agents and automations handle for you.
Documents and data
Data extracted from your invoices, quotes and forms, then filed and entered into the right tools, with no copy-paste.
Sales and CRM
Requests qualified, records updated automatically, follow-ups triggered by the sales rules you define.
Email and incoming requests
Messages sorted, urgent requests flagged, replies drafted and follow-up tasks created automatically.
Reporting and oversight
Your reports generated automatically from the live data in your tools, on whatever schedule you choose.
Client onboarding
From the moment the contract is signed: client workspaces created, documents sent, milestones scheduled. The same journey for every client.
Internal knowledge base
An AI connected to your internal documents that answers your teams' questions, sources included.
Understand
What we actually set up for you
Two simple building blocks, combined to fit your need. You don't have to pick the technology: you describe the expected result, we assemble what it takes.
Repetitive tasks run themselves
An automation chains the steps of a process, the same way every time, with no errors and nothing forgotten.
A form is submitted: the contact is created in the CRM, a welcome email goes out, a sales task is assigned.
AI reads and understands for you
An AI agent reads variable content (an email, a document) and chooses the right action, within boundaries you define.
A customer email arrives: the agent understands the request, pulls the relevant information and drafts a suitable reply.
Together is where it gets powerful
The AI understands and decides, the automation executes and logs. The result: processes that run end to end, with human review exactly where it matters.
Example agents
Agents built around your real operations
Every agent works inside your existing tools, with a defined scope of action and optional human review.
Before / After
What actually changes
Before
After
Before
Information re-typed into the CRM
After
CRM updated automatically after every exchange
Before
Follow-ups that depend on someone remembering
After
Follow-ups triggered by your rules, nothing forgotten
Before
Email sorted by hand every morning
After
Continuous automatic classification and routing
Before
Reports assembled by hand at month end
After
Documents generated from live data, on demand
Before
Digging through ten folders to find one answer
After
A single sourced answer in seconds
Results
Results that speak for themselves
Every engagement is designed to deliver measurable results and a lasting impact on your business.
97% client satisfaction across all our engagements. Our priorities: concrete deliverables, transparent communication and results that live up to your expectations.
The systems we deploy multiply team throughput by 3 on average. Processes that used to take hours now run in minutes.
By automating your repetitive processes, your teams recover 50% of their time on average, reinvested in high-value work.
Our method
A controlled rollout, in four steps
No black-box, months-long project: every step produces a concrete deliverable and you stay in control of every decision.
Assessment
We map your processes and pinpoint where the hours are going.
We analyze your actual operations: documents, double data entry, follow-ups, email, tools. Deliverable: a prioritized list of your automatable processes, each with an estimate of the gains and the feasibility.
Prototype
We build a small, measurable pilot on your most profitable use case.
A first working agent or automation on a limited scope. You see the results on your real data before going any further.
Deployment
Connection to your tools, edge-case testing, documentation and hands-on training for your teams.
Integration into your live environment, handling of edge cases, complete documentation. Your teams are trained to use and supervise the system.
Optimization
Errors, costs and results are tracked. The system keeps improving.
Automation monitoring, anomaly fixes, business-rule tuning and usage cost tracking. You always know what the system is doing and what it is earning you.
Integrations
Connected to the tools you already use
No new platform to adopt: agents and automations plug into your existing environment.
Security & control
You stay in control, at every step
An AI agent in a business needs guardrails. Here is how we design every deployment.
Where does your data go?
Your data stays in your tools. AI models are only called on what is strictly necessary, and your data is never used to train them.
Who can trigger an action?
Each agent operates within a scope defined with you: which actions, on which tools, within which limits. Nothing else.
Which actions require human approval?
Sending an email, editing a document, committing to a client: you choose what goes out automatically and what waits for your green light.
What happens if an automation fails?
Every run is logged. On error, the system raises an alert, falls back to manual handling, and nothing is lost silently.
FAQ
Frequently asked questions
What budget should we plan for?
Projects are fixed-price, from €1,500 for a first automation or a first agent. The free assessment gives you a precise estimate of the cost and the expected gains before any commitment.
How long does a first deployment take?
A first pilot is usually up and running 2 to 4 weeks after the assessment, depending on the complexity of the process and access to your tools. The goal: a measurable result quickly, not a six-month project.
Can the solution connect to our current tools?
Yes, that is the whole point. We work with n8n and Make, which connect to hundreds of tools: Google Workspace, Microsoft 365, Notion, Airtable, HubSpot, Pipedrive, and industry software via API. The assessment confirms feasibility on your specific environment.
Is human approval possible?
Yes, and we recommend it for every outgoing action at the start: the agent prepares, a human approves in one click. Once trust is established, you choose what switches to fully automatic.
How is maintenance handled?
Two options, depending on what suits you. Either we handle it through a maintenance plan: monitoring, error fixes, integration updates and cost tracking. Or you take it over in-house: every deployment includes a documented system and training so your team is autonomous.
What is the difference between an AI agent and an automation?
An automation follows a predefined scenario (if X then Y), reliably and with a full audit trail. An AI agent reads variable content (an email, a document) and chooses an action within a defined scope. Most projects combine the two: the agent understands and decides, the automation executes and logs.
Is our data used to train the models?
No. We use the business APIs of OpenAI, Anthropic and Mistral, whose terms exclude training on your data. Your data stays in your tools and only passes through for the requested processing.
Do you train the teams after deployment?
Yes, hands-on training is part of every deployment. To go further, full AI training programs, eligible for French professional training funding, are available in partnership with Kaelia, a Qualiopi-certified organization (the French training quality certification).
Let's identify your first process to automate
In 30 minutes, we review your most time-consuming tasks and select a realistic first use case, with an estimate of the gains.
Book my free assessment30 minutes · No commitment